Ok. You’re on a budget. You look at the idea of a wedding coordinator thinking it’s something you can do without.
However, most brides are concerned only with the cost of a coordinator and how it will affect their budget. So they skip the idea to save money.
What they don’t realize is that a good wedding coordinator will not only pay for themselves but save you money. And time.
The cost of a wedding coordinator/planner can be up to 25 percent of your budget, although some offer flat rates for specific services. Many negotiate depending on the services you need.
A full-service coordinator helps from the very beginning with finding a venue, wedding dress, caterer, floral etc. They go with you to every vendor and discuss options with you for you to make the final decisions. They meet with you weekly as the wedding gets closer, go over your budget, and see where you can cut costs.
They are there at the facility days before the wedding, the day of the wedding, and sometimes the day after to make sure everything gets returned, picked up and secured.
The make sure everyone is in his or her places at the rehearsal and at the wedding. They act as producer to make sure everyone does their part at exactly the right time.
They take care of every detail
They are worth every dime.
An event planner does much of the same thing, but on a smaller scale and with less personal service. After all you are paying them a flat fee, so there is a limited amount of time they will spend with you before their time outweighs their profit.
They send you ideas for venues, help you with rentals, floral, catering, music. They answer questions, go over your budget and are there to make sure everything goes smoothly immediately prior to and at the event.
They are also money well spent.
Here’s how these professionals can save you time and money. Unlike family, who sometimes offer to help plan or coordinate, these professionals already know vendors – probably your vendors. They’ve done the research. They know the trends and the prices.
Most of all, they know how to negotiate prices and get you the best deal.
For instance, you may want beef for the reception dinner. The caterer will try to get you to use the best cut because, hey, that makes the meal better and is more profit for them. However, there may be a cut that is suitable for half the price. Chances are your guests won’t know the difference.
A wedding coordinator knows these things while you might not.
Same goes for wedding dresses, floral and even music. A good wedding coordinator should be able to save you 50% on costs compared to what you would have paid retail.
So consider this part of your planning not as another budgetary burden, but as an investment not only into your savings, but into your sanity.